Every Co-operative Housing Society is required to maintain statutory records prescribed under the Co-operative Societies Act and there are certain...
A smart way to manage data and core activities for your Society/Apartment complex
Managing the Apartments or Co-operative Housing Societies is no easy feat, considering the challenges associated with the management due to paucity of time and convenience for the Committee Members, especially while working honorarily.
ASAP is cloud-based activity management portal for Societies and Apartments. ASAP portal allows to manage Resident (owners and tenants) data, Society Accounts, Vendors along with their AMCs, Society tasks, Society related compliance and communications online.
ASAP is an ideal solution to help manage the Societies smartly for all the stake holders involved viz . Committee members, Owners, Residents, Society Staff and even the guards.
ASAP is useful in the Complaint Management, Meeting Management, Documents Repository, Staff Attendance, Vendor and AMC management, Society Forum, Society focused FAQs , Tenant Management.
ASAP is useful to maintain the compliance reports like Nomination reports, I Form, J Form, TDS and GST Report.
ASAP uses Tally at the core of the accounting module. Accounting reports like Day Book, Cash Book, Reconciliation Statements, Trial Balance, Income Expenditure Account, Balance Sheet are processed from the Tally based database.
ASAP Gurkha is a part of the ASAP ecosystem. ASAP Gurkha is a security and visitor management app for the purpose of the management of the visitors, domestic staff, society staff, parking slots, tracking unregistered tenants to name a few.
· Society documents
· Owner / Tenants data
· Visitors Management
· Parking Space management
· Committee member / office bearer’s details
· Vendor details
· Society Events Management
· Tracking AMC’s .
· Property Details
· Society Assets management
· Society guide and FAQs for members.
· Society bye-laws
· I form and J form /Nomination process/ Share certificate
· E- book keeping
· E-receipt for all your transaction
· Create Vouchers and approvals
· Manage and track all disbursement and receipts
· Spending Analysis graphs
· Member Ledger
· Fixed Deposits
· Bank statement reconciliation
· Keep track of all contribution and payments
· GST compliant
· TDS and Interest calculator
· Petty cash tracker
· Suspense tracker
· Day Book
· Trial Balance
· Income and Expenditure Sheet
· Balance Sheet
· Financial reports
· Audit reports
· Store and share documents.
· Access control options.
· Secured way to share documents internally.
· Say bye to physical documents.
· Lodge complaint or raise request
· Track the progress of your request
· Dynamic report for user request and tasks.
· Razorpay Payment
Pay, Phonepe, Whatsapp Pay based payment gateway integration
· E-mails and SMS based notifications.
· Push notification and alerts.
· Internal forum to share, converse and poll.
· E-mail templates for ease of communication.
· Communication with members
· Manage all your meetings
· Payment Reminders
· Customized bill set up
· Society Branding – Logo, theme
· Separate Logins for the
· Customized SMS for the users
· Personalized Website for
· Independent Platform
· No shared hosting
· Customize your backup frequency
· Import/Export Data backup on local storage through authorized access.
· Cloud based Software as Service model – SaaS
· Visitors entry
· Parcel Management
· Unregistered Tenant Move in
· Parking Management
· Society Staff/ Domestic
· Gate Pass based entry
· Masked calling
residents and guards
· SOS Calling for the
· Separate Logins for the owners and tenants
· Mail reports (Bounced Emails)
· Vendor Management
· AMC Management.
· Asset Management
· Parking Management
· Issues Management/ Task Management
· Society Staff Management
· Visitor Management*(ASAP Gurkha)
· Activities Management like Meeting and Cultural Events
· Documents Storage
· I form / J Form / Share Transfer Register
· Customized Billing
· Back-end Integration with Tally
· Dynamic Expense Tracker
· Defaulter’s Tracking
· Fixed Deposits Management
· Payment Reconciliation through UPI and Payment Gateway Integration
· GST and TDS compliant
· Credit Note and Debit Notes
· Provision for Ad- Hoc Collections
· Standard accounting reports like Balance Sheet, Profit/Loss Statements, Trial balance, Day Books Customized Billing
· Society Branding – Logo, Theme
· Customized bill set up for the Society
· Customized Society set up for discounting of bills, billings etc.
· Rule based facility for the partial payment / full payments.
· Personalized Website for the Society
· Society based letter heads
· Customized SMSs for the users
· Visitors Access Management
· Society Staff Management
· Domestic Staff Management
· Gate Pass for the pre-registered Guests
· Unregistered Tenants Move in /Move Out
· SOS Calling
· Masked Calling
· Store documents at Society as well as Unit level
· Document/folder structure
· Access Levels – Private/Public
· Cloud Based storage
· Ease of Access
ASAP Gurkha is a security app, which is a subset of the ASAP ecosystem. This app is useful for managing the Society, like the way security guards are expected to manage the Society. This app helps to manage visitors, domestic and society staff, vehicle tracking, management of unregistered tenants, issue of gate pass.
ASAP is a Society management app for the owners and the tenants. This app allows for the owner / tenant to receive all the communications, payments, manage visitors for the flat. ASAP Gurkha is an app which will be deployed on the mobile phone available with the Security guards. All the communication from the guards will be received by the owners/tenants on their ASAP Web/ Mobile App.
The scope for this type of issue is reduced, since every Society’s data is isolated on cloud servers. This helps in mitigating the risks associated with the server related issues significantly.
Tally is run in the back end for the purpose of providing the reports. All the accounting entries made in the system get auto synced on the Tally servers. These servers then periodically provide the data on the ASAP system.
All auditors use the Tally software for the auditing of the accounting records. Most of the times, the Societies must purchase the Tally Software, which solves only the purpose of accounting. Thus, resulting in extra costs for the Society. ASAP helps to reduce the costs for purchasing the Tally license and allows the Societies to provide the data to their auditors in Tally compactible format to their auditors on few clicks.
ASAP believes strongly in providing the Society specific customizations, which may not be available in other portals. Each society is provided with a website bearing the personalized name. This gives a strong branding to the Society.
Valueadd Softtech & Systems Pvt. Ltd.
301, Chandravarsha, above SBI , Pashan Sus Road, Pashan, Pune – 21.
+91 9422 875 698